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ON-LINE Room Booking Form

This form is to book a venue for NON-timetabled purposes. For information about Room Bookings please phone Helen on 02 9850 7130 (internal extension 7130). For Timetable Class bookings use the forms on this web site.

Lines marked with an asterisk are mandatory. If you try to send this form without a mandatory line you will see an error page indicating which line is incomplete. Press your browser back button will allow you to complete the form. The send button is at the bottom.

   

Contact Information

* Your name as contact for this booking
* Your contact phone number
Your contact fax number
* Your contact email
* Your organisation type
Choose MQ organisation if relevant
* Name of your organisation

Activity/Class/Event Information

* Type of Activity
Unit/Course Code (Code of teaching unit)
* Event name (or brief description)
* Who are the attendees?
* Total number of people expected to attend
* Are you charging attendees any amount?
Details of event
(Try to limit to the size of this box.)

Dates and times

* First date booking required / / (day/month/year)
* Start time of your booking (not the event) (including all required set up)
* End time of your booking (not the event) (including all tidy up time)
2nd date booking (if required) / / (day/month/year)
Start time of your booking (not the event) (including set up)
End time of your booking (not the event) (including all tidy up)
Special date/time details

Location(s)

Choose the number and type of room(s) required. Rooms are subject to policy and availability. See list of CAP spaces. Meeting_Rooms (board room style)
Tutorial Rooms (flat classroom)
Lecture Theatres (tiered room, fixed chairs)
Kitchenette (Hot water, sink)
Foyer area
Outdoor area see map
Preferred zone or building
Preferred room(s)
After hours access to building? Many buildings are not available after hours, when activities will be clustered together if possible.
Facilities required AV Lectern (only available for MQ activities)
Concert Piano (special use only)
Will food or drink be served? Food must not be consumed in classrooms
If food/drink, enter name and phone number of the caterer?
Special location details

VIP Visitors

If you are inviting VIP guests to Macquarie University then you must contact the University Protocol Officer 9850 4112

External Hire Questions

Please fill in this section if you are an external hirer, or your are booking the room on behalf of any organisation. This section should be filled in if you are running a conference or seminar for any association.

Our venues are booked as basic room shells only, including class room furniture, lights and air conditioning (where installed). This does not cover AV equipment, signage, or other services. For enquiries about the possibilities with audio visual equipment call 9850 7571.

See our Venue Hire Contract

Postal address of organisation
ABN
Non-profit status claim
Have you arranged rubbish removal? For example bin liners, removal and disposal
Do you have insurance cover? Hirers must provide their own public liability insurance
Name of insurance company
Insurance certificate of currency expiry date

Thank you for filling in our ONLINE form.
If you have filled in all the mandatory fields then
OR to blank out this page and start again you can

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